Wednesday, Jan. 8, 2025

News and Updates

Important Update: This week, you will receive communications regarding the CWA recertification process and annual raises. Please keep an eye out for these updates.

2024 W-2s to be Distributed by Friday, Jan. 31

Please review the following for important information and dates regarding the 2024 W-2s:

• 2024 W-2s will be available in Workday for all active and non-active employees to view and print on or before the IRS deadline of Jan. 31, 2025.
• 2024 W-2s will only be mailed to individuals who are no longer active employees of the City. These will be mailed on or before the IRS deadline of Jan. 31, 2025.
• 2024 1099-R forms for retirees will not be available in Workday. These forms will be mailed on or before Jan. 31, 2025, to the retiree’s address in Workday.

If you have any questions, please contact the payroll team at ext. 5057.

GCU Courses Available for Registration

Talent Management is pleased to announce the GCU courses that will take place in Quarter 2 (January-March 2025) are now open for registration!

January:

• Drug Free Workplace (Jan. 14)
• Goal Setting: Keeping Score and Crushing It (Jan. 30)

February:

• FMLA (Feb. 26)

March:

• Time Management (Mar. 13)
• Managing and Planning Projects and Work (TBD)

5-Day Challenge to Improve Mental Health

The importance of mental health can’t be overstated, given that it impacts every part of our lives. Even so, we often let caring for our mental health take a back seat to other priorities. We ignore our needs until we’re burned out, isolated or struggling with illness.

A new year is a perfect time to prioritize your mental health by committing to a 5-day challenge. Each day in this eLearning explores a different facet of mental health and contains a simple exercise for putting it into practice. You can improve your emotional well-being in less than 15 minutes a day.

Interdepartmental Team Weight-loss Challenge: Lighten Up

Do you want to lighten up? With the help of your friends and coworkers, take charge of your health. Enroll in Lighten Up, a 12-week team challenge from Tuesday, Feb. 11 - Tuesday, April 29. By signing up, all team members agree to weekly weigh-ins. The registration deadline is Monday, Feb. 10 at 11:59 p.m.

Find more registration and sign up at the link below.

January Healthy Habits

Take a moment to view this presentation provided by Employee Health Services. Kick off the new year by prioritizing wellness with a focus on self-care, healthy eating, regular exercise and mindfulness practices like meditation. Set achievable goals, embrace hobbies that bring you joy and don't hesitate to ask for support when needed.

Hiring Manager Affirmative Action Training

Join the Office of Equity and Inclusion for an essential training session that provides a comprehensive overview of the Affirmative Action Plan (AAP).

This session is designed for organizations and hiring managers looking to stay informed and ensure lawful decision-making. Additionally, the training emphasizes the critical role of hiring managers in maintaining affirmative action compliance.

The training will be offered Tuesday, Jan. 14 from 10 a.m. - 12 p.m.

Please RSVP on Eventbrite.

City Manager Shout-out: Finance

Workday Wednesday

Workday Tips and Tricks: Managing Your Personal and Work Information in Workday

Managing your personal and work information in Workday is crucial for keeping everything up to date. This ensures that you receive accurate work communications, benefits options and tax information. Here's a guide to help you navigate and update your personal information in Workday. Keep in mind that certain changes may require verification before they are approved.

Home/Mailing Address

There are many reasons to ensure the home address you have listed in Workday is accurate. A missing or incorrect address could put you at risk of not receiving your work correspondences on time, being offered the wrong benefits options or even being taxed incorrectly. Every employee is responsible for ensuring that their home address and “mailing” designation in Workday are correct.

To confirm or update this information:

1. Login to Workday using the sign in to Workday link.

2. In Workday, select menu in the upper left, then select the personal information icon.

3. Select the contact information button.

4. Under home contact information, ensure the address(es) listed are accurate, and that the desired address has the “mailing” designation in the usage column.

5. If edits are needed, select the edit button in the upper left and select change my home contact information.

• To update your primary home address – select the pencil icon next to the address you want to update and make the necessary changes.
• To change your Mailing address – select the pencil icon next to the address you want to use as your mailing address. In the usage field, select mailing.

6. To save the changes you made, select the check mark icon.

7. At the bottom of the screen, select the submit button.

If you notice your work address is incorrect in Workday - please contact your manager to initiate the updates on your behalf using the “change job” process.

Additional resources and information about managing your Workday account, you can explore:

• How to update personal information from the mobile app
• Manage personal information
• Personal information
• Personal information – add or change

Refer to the finding your support roles quick guide for help locating your support contacts within your department and organization.

Managing your Workday account, explore Workday help.

For Workday-related inquiries, please submit a Workday ticket for assistance.

Meet with the City Manager

City Manager Cynthia W. Curry is hosting listening sessions with city staff and would like to hear from you about any concerns or recommendations you can provide her. City Manager Curry will be in Room 105 of Thomas Center on the following remaining date:

• Tuesday, Jan. 28 from 2-3 p.m.
• Tuesday, Feb. 25 from 11 a.m.-12 p.m.
• Tuesday, March 18 from 11 a.m.-12 p.m.

If you wish to meet with City Manager Curry for a 30-minute session, please contact Alison Novack at novackal@gainesvillefl.gov or 352-393-8679 to schedule a time.

No specifics are required for meeting content. City Manager Curry looks forward to your feedback and meeting with you.

Reminder: The Community Builder Hub provides access to documents and other workplace information from your Microsoft Office365 account. No VPN connection is needed, but you must be logged into your Microsoft Office account.

Timekeepers: Please print and post this notice in a common area for those community builders who do not have regular computer access.